Manual Archiving of files involves three processes, Capturing, Storing and Retrieving. Capturing includes of paper documents such as printed documents, receipts, invoices, certificates, application form, etc. Storing includes gathering all of company's document and store on a filing cabinet or cabinets. Retrieving including manual searching for a certain files on a filing cabinet or cabinets
The cons of using Manual Archiving are:
Q - Can we minimize or prevent these risks?
A - Yes, with DMS.
As per Wikipedia, A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. It is usually also capable of keeping track of the different versions created by different users (history tracking).
In this time, with the rise of automation technology, DMS is now a necessity for every company not only it will increase productivity of the company but also give you cost-effective way to organize and manage your documents.
eCopy have a wide range of Document Management Solutions that will cater every needs of different types of market.
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